I. Submission Confidentiality Clauses
1. Confidentiality Obligations
Confidentiality Agreement: All reviewers and conference organizers must commit to absolute confidentiality regarding all submitted content, author information, and the review process.
Breach of Confidentiality: In case of any breach of the confidentiality agreement, liabilities will be pursued as stipulated in the agreement and applicable laws, which may include, but are not limited to, civil damages and legal sanctions.
2.Intellectual Property Protection
Copyright Ownership: All intellectual property rights of the submitted research belong to the authors. The conference organizers may use these results for conference promotion and related publications only with the written consent of the authors.
Commercial Use: Without explicit permission from the author, no third party may use the submitted content for commercial purposes. Organizers must clearly indicate the author's name and copyright notice in all conference-related publications and promotional materials.
3.Data Protection
Personal Information Protection: Strict adherence to the "Personal Information Protection Law of the People's Republic of China" to ensure the security of all participants' and authors' personal information. All personal information related to conference submissions and reviews must be encrypted and access restricted.
Use of Information: Collected personal information is used solely for organizing and running the conference and must not be used for any other commercial or research purposes without explicit consent.
Disclosure of Information: In necessary circumstances, such as legal requirements or for security purposes, the disclosure of information must be pre-notified to the concerned individuals, specifying the scope and reason for such disclosure.
4.Applicable Law and Dispute Resolution
Governing Law: This confidentiality policy is governed by and construed in accordance with the laws of the People's Republic of China.
Dispute Resolution: Any disputes arising from the manuscript submission confidentiality policy should first be resolved through negotiation. If negotiation fails, legal action may be initiated in the competent courts of the conference location.
II. Conference Promotion Content Standards
1.Legality of Promotional Materials
Review Mechanism: All promotional materials must undergo a legal and ethical review to ensure compliance with the laws of the People's Republic of China, including but not limited to the Advertising Law and Anti-Unfair Competition Law.
Accuracy of Content: Information in promotional materials must be accurate and truthful, without misleading statements or false advertising. Scientific results must be presented accurately without exaggeration.
2.Intellectual Property and Copyright
Copyrights of Images and Texts: All images, videos, and textual materials used in promotions must have proper authorization from copyright owners. Unauthorized use of copyrighted materials is prohibited.
Copyright Notice: All promotional materials must clearly display copyright information. If materials are sourced from third parties, their copyright information must be prominently displayed.
3.Non-discrimination and Equality Principle
Non-discrimination Commitment: Promotional content must adhere to the principle of non-discrimination and must not contain any content that discriminates based on race, gender, religious beliefs, nationality, sexual orientation, physical condition, or age.
Cultural Sensitivity: Respect for different cultures and social customs must be observed in promotional materials to avoid language or imagery that might be sensitive to specific groups.
4.Social Responsibility
Public Welfare Promotion: Encouragement to include commitments to social responsibility and scientific ethics, such as environmental awareness and research integrity, in promotional materials.
Environmental Materials Use: Promotion of the use of environmentally friendly materials for conference promotions, such as recyclable or biodegradable brochures and display materials.
5.Legal Liability and Sanctions
Liability for Violations: If promotional materials violate relevant legal regulations or infringe upon the rights of others, the conference organizers will bear the corresponding legal responsibilities, which may include fines, compensation, or other legal sanctions.
Corrective Measures: Should any inappropriate content be discovered in promotional materials, organizers must take immediate action to correct it and publicly apologize to mitigate negative impacts.
III. Conduct During the Conference
1.Legal Compliance and Ethical Behavior
Legal Compliance: Participants must abide by all applicable laws of the People's Republic of China, including but not limited to the Criminal Law and Public Security Management Regulations.
Ethical Standards: Participants are encouraged to exhibit high standards of professional ethical behavior, respecting the rights and dignity of all persons and maintaining the academic and professional image of the conference.
2.Respect and Equality
Anti-Discrimination Policy: The conference firmly opposes any form of discrimination, including but not limited to discrimination based on race, gender, age, religion, sexual orientation, disability, or any other form.
Cultural Sensitivity: Given the diverse cultural backgrounds of participants, enhanced cultural sensitivity and inclusiveness should be promoted to avoid cultural conflicts.
3.Personal Conduct Guidelines
Professional Etiquette: Participants should maintain professional etiquette, including appropriate attire, punctual attendance at conference events, and active participation in discussions.
Prohibition of Harassment: Any form of harassment, whether verbal, physical, or electronic, is strictly prohibited. Upon detection of harassment, immediate action will be taken, and the offender may be required to leave and be banned from further participation in the conference.
4.Information Security and Privacy Protection
Information Protection: Any recording or filming during the conference requires prior permission. Additionally, any sensitive information must be kept confidential and not disclosed without authorization.
Personal Privacy: Respect and protection of all participants' personal privacy are mandatory. Unauthorized collection, use, or disclosure of personal information is prohibited.
5.Intellectual Property
Sharing of Results: Encouragement to share conference results and communications respecting the intellectual property rights of the originators. Without the author's consent, no materials or presentations from the conference may be copied or distributed.
Copyright Notice: All conference materials and presentations must clearly indicate the author's name and copyright information to protect the originator's rights.
6.Legal Responsibilities and Dispute Resolution
Regulation of Violations: Necessary measures will be taken against participants who violate the conduct guidelines, including but not limited to warnings, prohibition from participating in the remainder of the conference, and reporting to relevant legal authorities.
Dispute Mediation: Any disputes related to the conduct during the conference should first be resolved through negotiation. If negotiation fails, arbitration may be sought or legal action taken in the courts with jurisdiction.
IV. Media Policy
1.Media Access and Accreditation
Media Access: All media wishing to cover the conference must apply for access permission in advance. The conference organizers will provide a special media registration channel, requiring media to provide relevant qualifications.
Accreditation Process: The organizers will review the qualifications of the applying media to ensure they have a legal business license and good industry reputation.
2.Disclosure of Information and Reporting Guidelines
Information Disclosure: During the conference, the disclosure of any key information must be explicitly consented to by the organizers. Media reporting should be based on facts, avoiding the publication of unverified or potentially misleading information.
Reporting Guidelines: Media are encouraged to adhere to high standards of professional ethics, ensuring the accuracy and fairness of their reports. Fabrication of facts, misrepresentation, or other misleading reporting is prohibited.
3.Copyright and Intellectual Property
Respect for Copyright: Copyright of the presentations and materials at the conference, unless stated otherwise, belongs to the original authors or speakers. Media must obtain authorization for any reproduction or reference.
Protection of Intellectual Property: Media must respect and protect the intellectual property of conference content, and unauthorized copying or dissemination of conference content is prohibited.
4.Interaction and Interview Guidelines
Interview Arrangements: All media interviews should follow the conference schedule and be coordinated through the organizers. Respect for the interviewee's willingness and schedule is required.
Interactive Behavior: Media representatives must maintain professional etiquette during the conference, respecting other participants and speakers, and must not record or film without permission.
5.Safety and Emergency Handling
On-Site Safety: Media personnel must comply with all safety regulations of the conference venue. In emergency situations, they should follow the guidance of the conference security personnel for evacuation or other emergency measures.
Responsibility Awareness: In reporting on emergencies or sensitive events, the media should demonstrate a high level of responsibility, ensuring the public receives accurate information and avoiding unnecessary panic or misunderstanding.
6.Legal Responsibilities and Dispute Resolution
Legal Liability: For violations of the media policy, the conference organizers reserve the right to pursue legal responsibilities of the concerned media, which may include, but are not limited to, termination of their conference reporting rights, public apologies, compensation for damages, etc.
Dispute Resolution: Any disputes regarding the media policy should first be attempted to be resolved through negotiation. If negotiation fails, legal action may be initiated in courts with jurisdiction.
V. Final Interpretation and Policy Modification
Interpretation Authority: The final interpretation right of all conference-related policies herein belongs to the conference organizers.
Policy Updates: The conference organizers reserve the right to update or modify these policies at any time to accommodate changes in legal regulations or conference operational needs. All policy updates or changes will be announced in advance on the official conference website and will take effect from the date of publication.
Compliance Notification: Participants and related parties should regularly check the conference website for any updates or changes to policies. Continued participation in conference activities will be considered as acceptance of the latest policy terms.